Grow your team without doing it all yourselfGrow your team withoutdoing it all yourself
Every lead answered in under a minute and routed to agents who are working, every deal and dollar in view, and AI that prepares the work for you, your agents and your staff. Your brokerage doesn’t have to be on VybeOS.
AI that works ahead of your team, not AI that waits.
Proactive AI
AI that works ahead of your team, not AI that waits.
Most platforms add AI you have to ask. VybeOS watches every lead, client and deal, spots what each person on your team needs next and prepares it. It answers on demand too.
On demand
Ask, and it does the work.
Ask in plain English from any screen, and the AI answers from your records or prepares the work.
“Create a CMA for 123 Main Street.”
A CMA with comps explained, ready to send.
Proactive
Nobody asks. It is ready anyway.
The AI notices what is coming and prepares it before anyone thinks to ask.
The inspection deadline on 6014 Redbud Trail is in 3 days.
Reminders to the client, lender and title are drafted, and the agent’s task is set.
What it does ahead of your team
New leads answered in under a minute
Every new lead gets a reply by text, email or chat while routing finds the right agent, day or night.
Missed claims caught and rerouted
When an agent misses the claim timer, the lead moves to someone who is working, and you see why.
Deadlines chased before they slip
Contract dates become tasks and drafted reminders for the client, lender and title.
Listing marketing ready at go-live
Photos and notes become the description, flyers, postcards and posts, waiting for approval.
Paperwork checked before your broker sees it
Missing signatures and initials go back to the agent, so files reach your brokerage clean and ready to approve.
Past clients kept close
Home-value updates, anniversaries and check-ins bring repeat and referral business back to the team.
You set the limits. On your own, you decide how far the AI may go in each category. Inside a VybeOS brokerage, the brokerage sets the ceiling. Money always waits for a person.
Your ISA, TC and agents start the day with the work prepared.
Today
Your ISA, TC and agents start the day with the work prepared.
You, your agents, your ISA, your TC and your operations lead each get a Today queue, built overnight from the record. Each card says why it is there.
Your ISA works warm, two-way conversations instead of first replies, so one ISA can handle far more leads and convert more of them.
Your TC sees every deadline and missing document across the team’s deals.
Agents see their next calls, drafted replies and client updates.
You see only the decisions that need you.
TodaySkyline Homes Team
Rachel Fuller wants to see 3 homes SaturdayISA
The AI replied in 40 seconds and asked about financing. Book the tour and hand off to Marisol.
CallBook tour
2 documents missing on 591 Copper Sky DrTC
Requests are drafted for the buyer and the seller’s agent. Closing is in 6 days.
SendEdit
Status update for Gloria SturmAgent
Tells her the appraisal came in at contract price and what happens next.
ApproveEdit
Marcus Delgado missed 2 claim timers this weekTeam leader
Both leads were rerouted and answered. A one-on-one note is drafted.
Review
Your settings decide what sends on its own
Leading a team shouldn’t mean doing everyone’s admin.
Sound familiar?
Leading a team shouldn’t mean doing everyone’s admin.
The problems team leaders bring to us most, and what VybeOS does about each one.
Leads go cold while agents are busy
Every lead gets a reply in under a minute, and it routes only to agents who are working.
You can’t tell who’s actually working
Standards, scorecards and a live leaderboard show who is doing the work.
Agents leave and take your leads
Leads the team provided stay with the team when an agent goes.
Your ISA is buried in first replies
The AI handles first replies and follow-up drafts, so your ISA spends the day in real conversations.
Splits live in a spreadsheet
Team splits run on every deal, and every funding request shows the math before you approve it.
Your broker’s system is a second job
Files are checked, then synced or uploaded to your broker’s system for you, so nobody enters a deal twice.
From the first reply to team income, with your people where it counts.
One lead, start to finish
From the first reply to team income, with your people where it counts.
The AI does the replying, checking and drafting. Your ISA and agents do the selling, and you make the calls that matter.
1
AI
A lead comes in
The AI replies in under a minute by text, email or chat, day or night.
2
AI
Routed to someone working
Routing follows your rules and standards, and the agent sees the split at assignment.
3
ISA or agent
A real conversation
Your ISA or agent picks up with the full history. Only two-way contact counts.
4
AI
Under contract
Deadlines become tasks and drafted reminders, and paperwork is checked before it goes to your broker.
5
Team leader
You approve the money
The funding request shows every dollar and your team split. Money always waits for a person.
6
AI
Your numbers update
Team income, lead-source return and pace to goal update from the same record.
The people doing the work get the leads.
Routing & accountability
The people doing the work get the leads.
Set your routing rules and the standards your team agreed to once. Routing follows the standards, and every pause comes with a plain-English reason, so members know what to fix.
6 routing modes: round robin, weighted by performance, first to claim, ISA first, shared pond and VIP list.
Claim timers reroute a lead the moment an agent misses it.
"Contacted" means a two-way conversation. Auto-replies don't count.
The agent sees the lead's split at assignment.
Weekly scorecards, with goals worked back into the activity needed.
AI-drafted one-on-one agendas, leaderboards by any measure and a TV mode.
Team standards · last 4 weeksSpeed to lead, conversations and appointments
Jessica Miller45 sec speed to lead · 32 conversations
Meets
Marcus DelgadoMissed 2 claim timers · both rerouted
Paused from routing
Grace Kim4 closings behind pace
1:1 Thursday
Andre Lewis1 min speed to lead · 27 conversations
Meets
Everything you check each morning, already pulled together.
Team workspace
Everything you check each morning, already pulled together.
The workspace reads the same record as the rest of VybeOS, so the numbers are current without anyone updating a spreadsheet.
Daily brief3 actions today, ranked by urgency
1
Check in with Jessica Miller on the Chen repair negotiation$12,600 pending GCI · repair ask is due today
2
Talk with Marcus Delgado about 2 missed claim timersBoth leads were rerouted and answered · one-on-one note drafted
3
Check in with Grace Kim, 4 closings behind paceNo appointments set this week · one-on-one agenda drafted
Leaderboard & pacing
Production, pending GCI, pace to goal and a 30/60/90-day forecast.
Routing with rules
Eligibility rules, a routing simulator, a routing log and a fairness chart.
Lead-source return
What each source cost and what it closed, by agent, so you can route each source to strength.
Groups and managers
Larger teams run groups with their own manager, and you see every group’s numbers.
Show dollars to agents
One switch decides whether members see dollar figures or counts.
TV mode
Put the team board on the office screen.
See where every dollar goes before you approve it.
Approvals & splits
See where every dollar goes before you approve it.
When an agent sends paperwork, the funding request comes with it: every dollar the title company will pay out, line by line, with your team split already worked out. You approve it before it goes to your brokerage.
Paperwork and funding requests land in your approvals queue, decided in place.
Team splits and overrides run on every deal, with cap progress for every member.
Your income from the team, and team profit after lead spend.
Team deadlines this week, missed ones first, and deals at risk flagged early.
Funding request · 6014 Redbud TrailJessica Miller · Vaulten Team
Needs your approval
Gross commission3% of $616,500
$18,495
Brokerage split20% of $18,495
−$3,699
Team split30% of $14,796
−$4,439
Net to Jessica
$10,357
The brokerage split runs first. Each team then chooses whether its split comes from what is left or from the full gross commission, as set in the team agreement.
Your own design studio, and an AI marketing manager.
Marketing suite
Your own design studio, and an AI marketing manager.
Team marketing without a separate design subscription: a built-in design studio in your team brand, and an AI that drafts the marketing for every listing and every agent.
A built-in design studio for flyers, postcards, signs, social posts and emails, at no extra cost.
Team templates, shared with every member or kept for your marketing coordinator.
The AI marketing manager drafts the listing kit at go-live, and posts when a deal changes stage.
Social scheduling, listing videos and branded market reports for the team.
Team marketing budgets, and kits your coordinator can build for any deal.
Open house5
Invite buyers and neighbors, and sign visitors in.
Team templatesDraft
Skyline North Team Open House Story
Open HouseInstagram story
Story or reel cover
4.6Used 9 timesUse
Vybe templates
Open House Sign-In
Open HouseFlyer 8.5 × 11
Sign-in sheet
4.2Used 2,332 timesUse
Vybe templates
Modern Open House
Open HousePostcard 4 × 6Instagram squareInstagram story
4.2Used 1,935 timesUse
Build a team brand clients come back to.
Your brand
Build a team brand clients come back to.
Everything a client sees carries your team brand alongside your brokerage’s logo, and the VybeOS your members use carries yours.
A team website with full IDX home search.
Every agent gets a page at yourteam.com/agent-name, which becomes agent-name.yourteam.com when they launch their own site.
Running more than one lead-generation site? Add team IDX sites for $50 a month each.
A client portal with milestones, documents and one thread for every deal.
Listing kits, CMAs and a design studio with your brand rules on every piece.
Past-client care that brings repeat and referral business back to the team.
Give agents every reason to stay, and keep your leads if they don’t.
Keep your team
Give agents every reason to stay, and keep your leads if they don’t.
Agents stay where the leads, the tools and the help are. And when someone does move on, the business you built stays with the team.
Leads that keep them busy
Your lead sources and the AI keep a steady flow coming to agents who work them.
Work prepared on every seat
Follow-up, deadlines and marketing are drafted for every member.
Your leads stay yours
Lead ownership follows where the lead came from, so team-provided leads stay with the team.
Departure · Marcus DelgadoLead ownership follows lead origin
Team-provided leadsStay with the team
42
Leads Marcus broughtGo with Marcus
118
Unclaimed leadsRerouted to agents who are working
3
Your brokerage doesn’t have to be on VybeOS.
Works with your brokerage
Your brokerage doesn’t have to be on VybeOS.
Run VybeOS for your team on your own, beside whatever system your brokerage uses. If your brokerage already runs VybeOS, your team works inside it.
How VybeOS works with and without a VybeOS brokerage
What happens
Your brokerage isn’t on VybeOS
Your brokerage is on VybeOS
CRM, team website, marketing and routing
Yours, on the team’s own account
Yours, inside the brokerage’s account
Who pays
The team: $750 a month with 5 agents, then $100 per agent
The brokerage covers agent seats; the team pays $250 for the workspace
Paperwork
Checked by the AI before it goes to your broker
Checked by the AI and reviewed in the same platform
Getting files to your broker
Broker Sync: a live two-way sync where your broker’s platform has an API, or VybeOS uploads the files for you where it doesn’t
Already there
Team funding review
You approve each funding request first
You approve it before the brokerage does
Final file approval
Your brokerage, in its own system
Your brokerage, in VybeOS
AI limits
You set them for the team
The brokerage sets the ceiling; you set yours under it
Money
Always waits for a person
Always waits for a person
If your brokerage moves to VybeOS later, your team’s contacts, deals, settings and history carry over, and you pay $250 a month for the workspace instead of $750.
Broker Sync. Plenty of teams already keep their work out of their brokerage’s platform. VybeOS keeps it in one place and gets each file to your broker clean: synced automatically where their platform has an API, and uploaded to their transaction system for you where it doesn’t. Nobody on your team enters a deal twice.
What VybeOS costs for your team.
Pricing
What VybeOS costs for your team.
$750 a month covers 5 seats, including yours, then $100 per agent. One seat can go to an admin, other staff users like ISAs and TCs are $25 each, and nothing is billed per closing.
Pro for Teams & Agents
Our brokerage is on VybeOS
$750/mo
Platform and team website, with 5 seats included, yours among them
Additional licensed agents
$100/mo each
Additional staff users
$25/mo each
Additional IDX sites
$50/mo each
Full Pro AI on every seat from day one
One seat can go to an admin, such as an assistant or TC
One vanity domain included; more are $10/mo each
Broker Sync syncs or uploads your files to your brokerage's system
Paperwork checked before it goes to your broker; final approval stays with them
Estimated monthly bill
$1,750
$117 per agent on average · $21,000 a year
Let your ISA and TC handle far more.
One ISA working warm conversations and one TC with every deadline in view can support a team this size, without everything coming back to you.
How it adds up
Platform, team website and first 5 agents
$750
Additional agents10 × $100
$1,000
What could VybeOS return for your team?
Add your closings, GCI, staff and current tools to see the potential return for a team like yours.
Estimates in USD before staff users at $25 a month each and MLS fees at cost. Extra team IDX sites are $50 a month each.
Switch without dropping a lead.
Switching
Switch without dropping a lead.
We move your team in a planned order, so active leads and deals keep moving during the switch.
1
Map your setup
Your lead sources, CRM, website, phone numbers, open deals and what your brokerage requires.
2
Configure and test
Routing, splits, standards and roles are set up with you, and a sample import is checked before the rest comes over.
3
Train and launch
You, your ISA, TC and agents learn the work for your role, and lead delivery is confirmed before you switch.
4
Settle in
Support helps with questions in the first weeks, and routing and standards get tuned to how your team works.
What comes over from your current CRM depends on what your provider lets you export.
Questions team leaders ask us.
Questions
Questions team leaders ask us.
$750 a month covers the platform and your team website, with 5 seats included, yours among them. Each additional agent is $100 a month, so a 15-agent team is $1,750 and a 50-agent team is $5,250. One seat can go to an admin; other staff users, such as an ISA, TC or assistant, are $25 a month each. Nothing is billed per closing.
Yes. Pro for Teams & Agents runs beside your brokerage’s own system. The AI checks your paperwork first, and Broker Sync gets each file to your broker: a live two-way sync where their platform has an API, and where it doesn’t, VybeOS uploads the files to their transaction system for you. Nobody enters a deal twice.
No. Your team buys VybeOS on its own. Your brokerage keeps final file approval in its own system, and files reach it checked and ready to approve.
Your team’s contacts, deals, settings and history carry over, your seats convert to the brokerage’s account, and you keep the team workspace for $250 a month instead of $750.
One of your 5 included seats can go to an admin, such as an assistant or TC. Other staff users are $25 a month each. Each gets their own Today queue and access set by role. Your ISA works warm conversations instead of first replies, and your TC sees every deadline and missing document across the team’s deals.
Managers can run their own group with access scoped to it, the same way offices work in a brokerage, and you see every group’s production and lead-source return. Routing, standards and reporting work by group.
If your brokerage isn’t on VybeOS, you do. Set each category from Off to Full auto, and agents can’t go past your setting. Inside a VybeOS brokerage, the brokerage sets the ceiling. Anything involving money always waits for a person.
Every agent gets a page at yourteam.com/agent-name. When they build and launch their own site it moves to agent-name.yourteam.com, or to their own domain, like agent-name.com, for $10 a month. Every team gets one vanity domain included. Extra team IDX sites, for teams running more than one lead-generation site, are $50 a month each.
Yours. The VybeOS your members use carries your team’s brand. Anything a consumer sees, like your website and marketing, carries your team brand alongside your brokerage’s logo.
Lead ownership follows where the lead came from. Leads the team provided stay with the team, and contacts the agent brought can go with them.
Yes. We build the import for your current system as part of setup, and check a sample with you before the rest comes over. What comes over depends on what your current provider lets you export.
Yes, as long as it has an API. VybeOS connects to it so leads flow into the platform. A team website with full IDX home search is also included.
Yes. One-tap calling logs every call automatically, and texts go out from a local number. Every seat includes a monthly texting allowance, and extra texts are billed at cost.
Staff users at $25 a month, extra team IDX sites at $50 a month, MLS fees at cost, and optional top-ups like extra AI credits or voice minutes. Nothing is billed per closing.
Prices in USD. Nothing is billed per closing.
Want this at your brokerage? We'll write the note.
Send VybeOS to your broker
Want this at your brokerage? We'll write the note.
Add the names and we'll draft a short message you can copy or email.
Your message
Updates as you type
Hi,
I came across VybeOS and think it is worth a look for our brokerage. It runs the website, CRM, transactions, compliance review and commissions on one platform, and its AI prepares follow-ups, document requests and client updates for us to approve.
Pricing is published, with a lower rate for agents who aren’t active and nothing billed per closing. They offer a 30-minute demo built around our own plans.
Could we take a look together?
Thanks
A 30-minute walkthrough: follow a lead from first reply to closing, see the work prepared for your ISA, TC and agents, and price it for your team size.
